What does your team’s week really cost?
Estimate weekly staffing costs, compare a different schedule and export your assumptions. No account required.
Practice: compare two worked scenarios
Compare five employees at 40 versus 44 hours, $25/hour, a 40-hour threshold, 1.5 multiplier and 10% additional costs. Keep every other assumption fixed. Coverage rises from 200 to 220 hours; the cost model does not validate payroll law or roster coverage.
- Load the baseline example, press Calculate, then Save as baseline.
- Load the variant, press Calculate, then check the exercise.
- Export CSV to keep both scenarios and their assumptions.
Expected: $5,500.00 baseline → $6,325.00 variant; $825.00 difference.
Fictional inputs. Loading an example replaces the visible inputs only after confirmation. It never overwrites your saved draft; saving locally remains a separate action.
Estimated weekly cost
Your numbers.
A clearer decision.
Calculate to see the breakdown, then save a baseline and explore a second scenario.
Example inputs — replace them with your assumptions, then calculate.
Saved inputs stay until you remove the draft or clear site data. Do not enter sensitive information on shared devices. Exported files contain your inputs.
Understand the numbers
Regular pay = employees × min(hours, threshold) × rate. Overtime pay = employees × max(hours − threshold, 0) × rate × multiplier. Total = (regular pay + overtime pay) × (1 + additional cost / 100).
Worked example
Fictional example: five employees at 40 hours and $25/hour cost $5,000 before additional costs. At 44 hours each, with a 40-hour threshold and 1.5 multiplier, regular pay stays $5,000 and overtime adds $750. A 10% additional-cost allowance makes the second scenario $6,325, compared with $5,500 for the first scenario using the same allowance.
Try a different scenario
Save your current result as a baseline, then change one assumption at a time. If you add an employee while reducing hours per employee, compare total coverage hours as well as cost. A cheaper schedule is not useful if essential work is left uncovered. For mixed rates, calculate each staff group separately and add the totals in your spreadsheet.
What this estimate leaves out
This model assumes everyone has the same hours, rate and overtime rule. It does not determine employee classification, applicable overtime law, breaks, daily overtime, premiums, payroll tax or benefits. A reporting week is only a label: changing its first day does not change the calculation. Validate your actual payroll rules separately.
Make the result actionable
Read the related practical guide →Method and examples by Techy · September 20, 2026 · Editorial policy (Spanish)